Are you covered with tons and tons of paper works?
Having a real hard time in trying to organize everything, thinking, it might cost you a great amount of time?
My friend also had the same struggle.
He was a secretary working for a very busy businessman whose transactions were mostly on paper. His main problem was every time he needs to look for a particular document, he would have to search for it together with tons of other documents. We did try to find a solution for his problems. And we found an amazing solution: Nuance Paperport!
We tried Paperport ourselves with its trial version and we are more than satisfied with what we experienced. Let me give you our full and honest review of Nuance Paperport Professional 14.
What is Paperport?
Paperport is a software that makes converting documents such as photos, papers, forms and other electronic files into accurate and searchable PDFs a whole lot easier. You can directly scan to PDF or any popular windows application with just one push of a button. You could also manage documents and visually organizing them to instantly find the information you are looking for; assemble custom PDF documents and share documents easily and securely.
Not just that!
You can view, find, share and manage your documents with the software’s new powerful mobility features, support for cloud services and lots of productivity boosting enhancements!
It is a desktop document management solution that has caught the attention of most people who are struggling with managing their documents; it is the perfect solution for both home and office users who wants to be more productive and organized as well as eliminating paper with its superior scanning capabilities, fast access and collaboration of documents, instantly finding an information and simplifying the document assembly.
Nuance Paperport has been recently updated to version 14. Let us check what are the new things that has been integrated with its upgrade.
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The Paperport 14 Update!
Paperport 14 has exciting new enhancements and features that make it easier to scan, convert, organize and find documents and files, quickly and securely for new level of productivity and efficiency.
Improvements in Scanning
Paperport 14 has enhanced their scanning capabilities; transforming paper into high quality documents that are, not just easy to manage, but easy to share as well. Their PDF-MRC compression now produces scanned colored documents that are 62% smaller. And with just one press of a button, you can now start scanning and opening a document to save you more time! You could even create files such as PDF/A directly from your computer!
New workspace options
Now, there is no need for us to remember where a recently scanned or opened file is located. Paperport 14 now has new buttons for recently scanned and recently opened documents that would let you jump-back to a folder quickly to find what exactly you are looking for.
Enhanced Folder Support
Convenient thumbnail viewing of documents stored on a shared network has been made possible in Nuance Paperport 14. It would make it easier for the users to find the information that they need fast. Plus, it locks files that are being used over the network; preventing issues that may occur when multiple people try to view of modify the same file.
Folder Note Enhancements
Paperport 14 now lets users right click on any folder in the folder directly and add notes to it. This function is mostly significant for applying information common to all folders like contact details, customer IDs and reminder. If you rely on folder notes for you to organize files and locate information, you’ll find this function extremely helpful.
Expanded Windows file and folder options
With the latest update, you can now popup the windows context menu by right clicking on any file. This would allow you to access windows instantly and perform key-tasks like compressing and un-compressing zip files.
Better desktop thumbnails for PDF
In Nuance Paperport 14, the PDF document thumbnail offer more information that makes it easier to find what you need as a user. You simply have to hover over the large icon in the upper left-hand corner of PDF document thumbnails. It will then display keywords and descriptive texts so you won’t have to open the file.
The Nuance cloud connector application
As time goes by, most of the businesses are running applications and storing files using cloud services. Paperport 14 now supports most of the cloud services such as Microsoft Live Skydrive, Google Docs, Box.net and many more! Since files are accessed in the Paperport folder directory, you can scan, stack or un-stack PDF files or even create PDF files directly in the cloud.
Guiding you through screenshots could possibly fill this whole page. So I'll just provide you guys a video wherein you'll learn all about Paperport.
Paperport Video Demo
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Our Experience When Using Paperport 14
“A perfect solution to go paperless”: a reassuring statement from my friend.
Paperport’s amazing old and new features are all a user needs to closely perfect your organization with your document and transitioning from paper to paperless work environment.
Not just that!
This software's navigation enhancements could never be more awesome than it already is. Giving users the capabilities to navigate through the software interface using the same basic skills they use when navigating through the regular windows file and folders. And the icons on the bottom of the page create extreme convenience for the users to be able to pull up files using 3rd party applications that are already integrated in the software.
This software not just made our document management easier; it also helped my friend to be more productive and efficient with his tasks.
The only issue that we experienced when trying out this software was with their cloud sync. Most people now use cloud connectors such as Google cloud services. For some reasons, Paperport did not connect to the Google cloud services the first time we did it. But on our second attempt, it got in, we did not know what caused it though. We just hope it is not one of those software glitches.
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Other user’s Testimonies with Paperport
PaperPort Pro allows you to accomplish many of your day-to-day document management tasks from inside the software, using the tools you already understand. It provides you with easy cloud backup as well as multiple resources for help and support. With security safeguards and regulatory compliance settings, PaperPort Pro is an application that can effectively manage and secure documents for any size business.
-Andreas Rivera, TopTenReviews
Gone are the days when you have to manually retype documents so you can edit them on a word processor. PaperPort eliminates at least an hour of mindless retyping, thanks to its paper-to-text conversion technology.
This is version 14 of the handiest program we ever saw for organizing scanned documents and digital files. It's great for organizing tax returns, receipts, letters, etc. You can select documents that go together and combine them into appropriate PDF stacks for emailing.
-The Telegram & Gazette
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ENJOY A 65% DISCOUNT WITH PAPERPORT PROFESSIONAL 14
…an easy pick as Editors' Choice for personal document management, [PaperPort] Scans. Recognizes text. Directs files to other programs and elsewhere, including sending by email. Nuance PaperPort has long been the program that others are measured against for personal and professional level document management.
-PC Magazine Editor's Choice
Minimum System Requirements:
- Intel Pentium compatible, or higher processor
- 1 GB of memory (RAM)
- 700 MB free hard disk space
- 30 MB for the Nuance Cloud Connector
- 1024 x 768 resolution display with 16-bit (High Color) or higher
- A DVD drive or web access is needed for installation
- An Internet connection is required for online activation, product registration and live updates
Note: Performance and speed will be enhanced if the computer’s processor, memory and disk space exceeds the minimum requirements listed above. This is especially true when handling very large color image and PDF files.
PaperPort 14 supports the following Operating Systems:
- Windows 7 (32-bit and 64-bit Editions)
- Windows Vista (32-bit and 64-bit Editions) with SP2 or above
- Windows XP (32-bit Edition) with SP3 or above
- Note: Windows XP (64-bit Edition) is NOT supported.
- Note: PaperPort is not supported on a Server Operating System, nor is it designed to run in a Citrix or WTS environment.
PaperPort 14 supports the following web browsers:
- Internet Explorer 7 or above
- Mozilla FireFox 3 or 4
- Chrome 4 through Chrome 12.
PaperPort 14 supports the following versions of Microsoft Office:
- Microsoft Office XP
- Microsoft Office 2003
- Microsoft Office 2007
- Microsoft Office 2010 (32-bit versions)
- Microsoft Office 2010 (64-bit versions) with partial compatibility
PaperPort 14 supports the following versions of SharePoint:
- SharePoint Server 2003, 2007 and 2010
- SharePoint Services v3
PaperPort support the following scanners and cameras:
- Scanners that communicate via TWAIN or WIA driver (32-bit compatible or higher devices).
- Scanners that communicate via ISIS drivers.
- Scanners that contain a card reader/usb memory.
- The installation of PaperPort does not install any scanner drivers. In some cases, when PaperPort is supplied by a Nuance Partner, the CD/DVD may include a seperate installer for the drivers.
- The PaperPort Scan Manager includes the option to operate the scanner with using the scanner's native interface. When scanning without the native interface, the scanning profiles within PaperPort will control the scanner settings. When scanning with the native interface, PaperPort may not be able to control all of the scanner's settings. With some devices, the PaperPort Scan Manager is not able to control the device and the native interface must be used to scan within PaperPort.
- For additional information about using the Scanner Setup Wizard, see Technote 6608: Configuring a scanner with PaperPort 14.
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Interested with Paperport?
“It should be expensive” , you might think.
One of the best things about Nuance is that, even if their software’s capabilities and features are highly in-demand, they don’t sell them at a very high price.
The Paperport Standard version is available for $99.99. While the Professional version is for $199.99!
With all its functions and features, these prices are justifiable. Imagine yourself paying somebody to retype all of your documents just for you to be able to properly manage them. Even if you pay someone to do so, this individual would take a lot of time just to retype all of your documents; precious time that you won’t get back. With Paperport 14, you will not only just save time, but you will be more efficient with your tasks!
No money could buy such convenience and time.
It may be quite expensive, if you think about it, but thanks to this special offer available for you! Paperport 14 Professional is available with 65% off
From $199.99 to $69.99! Just click here for that offer.
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If you’re planning to level up your productivity and efficiency for your office-work, you should not just consider Paperport but go for it! You will be more than relieved with those mountains of paper-works converted into manageable, searchable files.
I’d personally rate the software an easy 5/5 for everything; may it be its pricing and its features.
Paperport 14, the comfort you’ve been looking for.
- Saving more time in transitioning to paperless
- Effective navigation of files with Enhanced file and folder options
- Scan and open documents with one push of a button
- Cloud storage support
- Cloud sync seems to have minor issues